Wednesday, April 16, 2014

Purchasing Officer

Duties and Responsibilities

·      OVERVIEW: Responsible for the timely placement of purchase orders and delivery of materials to meet store order requirements, sourcing and negotiating with suppliers and maintaining stock inventory levels within approved guidelines
·      Responsible for in and out of stocks in stockroom. Responsible for ALL items inside the stockroom including equipement / tools.
·      Order Taking
·      Order Preparation
·      Prepare Delivery Receipt (DR) for each branch
·      Check stock levels from time to time

·      Purchasing / Ordering: Responsible for the preparation and processing of purchase orders in accordance with company’s specifications (quality, price, quantity, expiry)

·      Handle and monitor claims to vendors for defectives, shortages, spoilage etc.

·      Maintain complete and updates purchasing records / data and pricing in the system
·      Receiving Orders and preparing receiving report
·      Check all the invoices vs. actual stocks received
o   Check quantity
o   Check quality
o   Check expiration
o   Check price
·      Plan and manage inventory levels of materials or products by checking actual inventory twice a week and daily stock card everyday. Proper rotation and arrangement of stockroom items (FIFO).
·      Familiarize stocks and prices
·      Encode all received invoice
·      Prepare receiving report and submit to disbursement officer with the proper purchase request (if applicable), purchase order and invoice attached.
·      Encode DR’s for monthly reports
·      Count monthly inventory
·      Prepare reports and summarize data including branch delivery reports, daily purchasing report, daily stock card, monthly inventory report, receiving reports
·      Proper Filing
·      Schedule supplier visits and conduct competitor survey
·      Keep office and stockroom neat and tidy


·      College diploma or equivalent desirable

·      Be at least 21 years of age. Preferrably 28 - 35 years old

·      Be able to communicate and understand the predominant language(s) of the restaurant’s trading area.

Is able to prepare files (soft and hard copy) in an efficient manner

·     ·      Possess excellent basic math skills and have the ability to operate Microsoft Excel

·      Be able to reach, bend, stoop, and frequently lift up to 50 pounds.

Preferrable Accounting / Management Accounting Graduate

·     Requirements for Application - Application Form or Resume

Company: Caffe Firenzo

Ana Jane Besares, 2342233, Door 8-9 Damosa Business Park Lanang Davao City,

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