WE are Hiring for Executive Virtual Assistants/Trainees - 3 Positions are open!
Job Description
We are looking for a few smart, quirky and fun individuals to join our team. If you are fearless, willing to try new things, explorative and has the ability to take on challenges head on and do whatever it takes to take the job done - then you can be part of our NOW Family!
At NOW, we value creativity and self reliance as well as a spunky on the go attitude which keeps our clients happy and progressive. We rely on our NOW members to maintain consistency and excellence in service – the smart, amazing people who embrace an environment of collaboration, learning and fun.
RESPONSIBILITIES
As an Executive Virtual Assistant you will be part of an online enterprise assisting the busy entrepreneur or businessman/woman in many functions in their business.
VA Qualifications
• Efficient
• Self-motivated
• Organized
• A Good Communicator
• IT literate ( Great at MS Word, Excel and PowerPoint)
• Manage and source resources and conduct research
• Well informed and internet savvy
• Keep up to date with the latest office gadgets and industry practices
• Calm under pressure and capable of thinking on their feet
• Support senior managers, executives and teams
• Capable of competently dealing with situations in the boss’s absence
• Should be confident enough to commission work on their principal's behalf
• Maintaining confidentiality is a fundamental requirement
• Keep abreast of organizational issues and have a good understanding of the organization’s aims and objectives.
Above all, a VA's role is to support her principal in his efforts to reach his targets and deliver on his strategic goals
VA Duties
• Corporate Personal Assistant positions demand competence and skill at performing the following duties:
• reading, monitoring and responding to the principal's email
• answering calls and handling queries
• preparing correspondence on the principal's behalf
• commissioning work on the principal's behalf
• liaising with staff, clients, etc.,
• managing the principal's electronic diary
• booking meetings
• organizing travel and preparing complex travel itineraries
• writing minutes
• taking dictation
• planning, organizing and managing events
• managing a budget
• attending events/meetings as the principal's representative
• conducting research on the internet
• writing reports, executive summaries and newsletters
• preparing presentations
• preparing papers for meetings
• managing and reviewing filing and office systems
• updating websites
• typing documents
• sourcing and ordering stationery and office equipment
• managing projects
• managing an Assistant
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